Abio provides a number of reports to help you understand how a job is progressing based on forecasting.
Enhanced Group Summaries
One aspect of these reports is the way groups of centres are summarized. Typically, reports summarize all the centres in an area. The job cost reports allow you to create additional summaries for groups of centres. These summaries are determined by how the ‘G’roup type of job cost centres are defined. Group centres are centres with a post type of ‘G’.
The Job Cost reports show group summaries at the beginning of the group they are summarizing. Group summaries are the amounts accumulated according to the rules set up for ‘G’roup style cost centres. An example of a ‘G’roup-style of centre is shown below.
The job cost reports will create a group summary for this group that totals the amounts for centres from 01370 to 0138z.
You don’t have to add each grouping centre manually. Abio provides a ‘G’roup action on Centre entry that will create all the group centres you need for your job setup.
Live or Snapshot Costs
As discussed, snapshot costs represent a static moment in time. This is a record of your costs that exactly relate to the progress quantities you have most recently entered. Live costs, on the other hand, are dynamic. They change constantly and quickly outpace the latest progress quantities. Abio’s Job Cost reports allow you to select between snapshot or live costs.
Area Cost Report
This report gives you several different ways to examine costs for the same areas in different jobs. If you use areas to consistently report the same kinds of costs, e.g. if you use area 100 for ‘Indirects’ such as supervision and office overhead, then this report lets you view what your indirect costs are across several jobs, and how close your budgets have been to your actual costs.
This report also lets you sort on Client P/O or Construction Work Package (cWp). These are fields you can code on your cost centres that map back to your client’s records. In this way, you can provide them with a report they can easily rationalize against their own codes.
The report displays the type of costs you request, one of:
- actual live costs
- actual snapshot costs
- forecast live costs
- forecast snapshot costs
With the final column being the gain/loss of those types of costs against the current budget for labour, material, equipment, and subcontract cost types.
Area Consolidated Cost Report
The Area Consolidated Cost Report shows rates for each of the centre’s cost types, grouped by area. The rates are the costs per unit quantity for each of the budgeted costs, forecasted costs, and actual to-date costs. Abio’s forecasting is based on these rates. It applies them in different weights depending on how far along you are in your job. You can use this report to better understand how the forecasted costs are being determined.
This report also lets you sort on Client P/O, Pay item, or Construction Work Package (cWp). These are fields you can code on your cost centres that map back to your client’s records. In this way, you can provide them with a report they can easily rationalize against their own codes.
The gain/loss column shows the difference between the budgeted amount and the forecast amount.
Centre Consolidated Cost Report
Like the Area Consolidated Cost report, the Centre Consolidated Cost report shows the rates (costs per unit quantity) that contribute to the forecasted costs. This report is presented by centres in areas.
The summary version of this report shows the group totals based on the ‘G’roup type centres:
Profit Analysis Summary
The Profit Analysis Summary shows how much you’ve spent for each group of centres you have defined. It itemizes how much you budgeted, how much you’ve spent to date, and the forecasted cost. It also shows how much time and money you still need to spend to complete the group of centres. This is calculated subtracting how much you’ve spent to date from the forecasted cost. The gain/loss column shows the aggregate difference between the budget and the forecasted costs.
Centre Productivity Report
The Centre Productivity report doesn’t look at forecasted costs, it just reports what you’ve budged for each centre, and what you’ve actually spent to-date. If you’ve been recording how much of the work has been completed, by updating the unit quantity progress, you will also see how much each unit is costing you to complete.
It summarizes the same amounts by centre groups.
Centre Budget to Actual Comparison
This report compares what you budgeted to what you actually spent. It breaks this down by unit quantity and amount. It also compares the rate, which is the amount per unit quantity.